Residential Life and Housing

 
 

Room Refund Policy

Room and board charges will be refunded in full prior to occupancy.

Residents must pay to the University a $300 non-refundable deposit with a Residence Hall Agreement to request a space in the residence halls for the ensuing agreement period. The deposit is non-transferable and nonrefundable. $200 of the deposit will be applied to your student account and $100 will be retained as a damage deposit. Person(s) found responsible for damages will have financial responsibility for the cost incurred to fix or abate the damage. When the person(s) cannot be identified as responsible for damages, all residents of a room, suite, wing, floor, or residence hall will share equal financial responsibility for the cost incurred to fix or abate the damage. Liability for damages may exceed the amount held as a damage deposit.

Upon occupancy, the $25 residence activity fee is no longer refundable.

This agreement is binding from the date of occupancy to the end of the current academic year. The agreement period begins at 10:00 a.m. on the day before the first day of classes and ends 24 hours after the resident’s last exam or 5:00 p.m. on the last day of final examinations, whichever is earlier.   A resident who wishes to be released from the Residence Hall Agreement must submit the appropriate housing cancellation form and pay an early housing cancellation fee of $750.  This cancellation fee will be waived only upon written submission of documented reasons that verifiably prevent the student from living on campus (mid-year graduation, official University withdrawal, study abroad, student teaching, military service or official University leave of absence).  Residents who wish to appeal the cancellation fee for other verifiable reasons that prevent the resident from living on campus may submit the cancellation appeal form along with appropriate documentation. Any such consideration of an appeal will be made on a case-by-case basis. In addition to paying the $750 cancellation fee, any refund of housing fees for a given semester will be determined according to the University’s standard refund schedule in effect, minus any housing deposit and residence hall activity fees, which are non-refundable. Please see the below table, which includes dates and refund percentages by each week.

All refunds of credit balances must be requested from the Office of Student Financial Services.

Fall 2019 Room Refund Schedule – Early housing cancellation fee of $750 applies in addition to the refund proration schedule below:
Completed cancellation form and moved out prior to first day of semester (8/25/19) 100% Refund
Completed cancellation form and moved out prior to end of first week (9/1/19) 90% Refund
Completed cancellation form and moved out prior to end of second week (9/8/19) 75% Refund
Completed cancellation form and moved out prior to end of third week (9/15/19) 50% Refund
Completed cancellation form and moved out prior to end of fourth week (9/22/19) 25% Refund
Completed cancellation form and moved out during or after fifth week (9/23/19) No Refund
Spring 2020 Room Refund Schedule – Early housing cancellation fee of $750 applies in addition to the refund proration schedule below:
Completed cancellation form and moved out prior to first day of semester (1/22/20) 100% Refund
Completed cancellation form and moved out prior to end of first week (1/29/20) 90% Refund
Completed cancellation form and moved out prior to end of second week (2/5/20) 75% Refund
Completed cancellation form and moved out prior to end of third week (2/12/20) 50% Refund
Completed cancellation form and moved out prior to end of fourth week (2/19/20) 25% Refund
Thereafter (on or after 2/20/20) No Refund

Students who are suspended, expelled or dismissed from the University housing pursuant to disciplinary action are not entitled to a refund for tuition, fees or room charges for the semester in which the sanction is imposed. Meal Plan refunds are made in accordance with the schedule in effect at the time of the dismissal.

Students who submit a Residence Hall Agreement after the first day of the semester or change rooms after the first day of the semester should contact the Office of Residential Life and Housing to discuss their financial responsibility to the University.

 
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For further information, please contact:

Residential Life and Housing
Earle Hall, Room 100
p – 516.877.3650
e – housing@adelphi.edu

 
 
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